> For the complete documentation index, see [llms.txt](https://docs.hostedgraphite.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.hostedgraphite.com/account-management/team-access-limited-access-groups.md).

# Team Access: Limited Access Groups

Dashboard access is now managed through Grafana Teams and folder permissions, allowing you to control which dashboards your team members can view and edit.

Contents

* [User Management](#user-management)
* [Team Management](#team-management)
* [Folder Permissions](#folder-permissions)
* [Notes](#notes)

Legacy Hosted Graphite Limited Access Groups are no longer supported. With Hosted Grafana (v9.5), dashboard access is now managed directly through Grafana Teams and folder permissions, allowing you to control which dashboards your team members can access.

### [User Management](#user-management)

**Users can be invited through Hosted Graphite, where their account will automatically be associated with Grafana.** Alternatively, users can be invited directly through Grafana, allowing them to log in without first accessing the Hosted Graphite application.

To invite a user directly through Grafana:

1. Navigate to **Settings => Users => Invite**.
2. Enter the user's email address and assign an appropriate role (such as Viewer).
3. Submit the invitation.

The user will receive an email invitation to create their password and can then log in directly at:

`https://<UID>.hostedgraphite.com/`

<figure><img src="https://495119770-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZtHmoGZNsmARIViZEdbz%2Fuploads%2FmzArKxvbwMf9M6iiX9f1%2Fgrafana-invite-user.png?alt=media&amp;token=37ac521e-49bf-4b89-a82a-c80ecff8afcc" alt=""><figcaption></figcaption></figure>

### [Team Management](#team-management)

Grafana Teams allow you to organize users and assign permissions to specific folders and dashboards.

To create a new team:

1. Navigate to **Settings => Teams => New Team**.
2. Enter a team name, such as "Admin", "Engineering", or "Limited Access".
3. Add the appropriate users to each team.

You can create multiple teams depending on how you want to organize dashboard access. New users must be assigned to their appropriate Grafana Teams as they are added to your account. Team membership determines which folders and dashboards they can access when permissions are configured.

<figure><img src="https://495119770-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZtHmoGZNsmARIViZEdbz%2Fuploads%2FcYqR6Owki0w4Trlj9QaD%2Fgrafana-teams.png?alt=media&amp;token=b7f568fb-ec05-46e3-b62d-cd9b3aa8073a" alt=""><figcaption></figcaption></figure>

### [Folder Permissions](#folder-permissions)

Grafana folder permissions determine which users and teams can access the dashboards within each folder.

To configure folder permissions:

1. Navigate to the Grafana folder you want to manage.
2. Select the **Permissions** tab.
3. Remove the default **Editor** and **Viewer** permissions, which otherwise grant folder access to all users assigned those roles, regardless of their team membership.
4. Click **Add a permission** and select the team you want to grant access.
5. Assign the appropriate permission level.

<figure><img src="https://495119770-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZtHmoGZNsmARIViZEdbz%2Fuploads%2FjXttzuYqKp5ngwNzQ1o6%2Fgrafana-teams-modify-permissions.png?alt=media&amp;token=f6f97c2d-1ba5-4c04-985a-e9916ea38e43" alt=""><figcaption></figcaption></figure>

Repeat these steps for each folder you want to restrict. For example, you can create a folder containing dashboards intended for a Limited Access team and grant that team permission to view its contents.

<figure><img src="https://495119770-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZtHmoGZNsmARIViZEdbz%2Fuploads%2FyKkx9FgPofEqSU3vQUmD%2Fgrafana-teams-set-permissions.png?alt=media&amp;token=7b63f96e-7fd2-4a4c-a1c9-ef7523bc7875" alt=""><figcaption></figcaption></figure>

IMPORTANT: The default **General** folder does not support custom folder permissions. To restrict access to dashboards in General, create a new folder with the appropriate permissions and move those dashboards into it.

### [Notes](#notes)

* Users can belong to multiple Grafana Teams.
* Teams can be assigned different permission levels for individual folders.
* Default Viewer and Editor folder permissions should be removed when restricting access to specific teams.
* New users must be added to the appropriate teams to receive their intended folder permissions.
* Users invited directly through Grafana can access their dashboards without logging in through the Hosted Graphite application.

For additional information about managing Grafana Teams and permissions, see the [official Grafana documentation](https://grafana.com/docs/grafana/v9.5/administration/team-management/).